How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
Basic Function and Responsibilities: Responsibilities of this position include providing general administrative support to Occupational Health Services Administrative Director and leadership team. This position exercises considerable discretion and independent judgement to provide high-level administrative functions. This position works independently to handle matters of a confidential and/or sensitive nature; interface with support staff and University leadership regarding meetings; complex calendar maintenance, creating and reconciling expense reports; orders and inventories clinical and office supplies; manages data and generates reports for leadership; supports the payroll and timekeeping process, leaves of absence, blue folder maintenance, and prepares personnel transactions; functions as the facilities coordinator, and, provides oversight with staff travel and continuing education funds. Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Characteristic Duties and Responsibilities: Essential Operations and Administrative Management Support: Human Resources: Other Related Duties: Supervision Received From: OHS Administrative Director Supervision Exercised: No Supervision Exercised Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. OCCUPATIONAL HAZARD INFORMATION: Staff members may have routine exposure to all chemical inventory, inclusive of hazardous materials, including but not limited to: the office, hospital and clinics. Chemical inventory reference materials are available to all staff in the form of hard copy and on-line Material Safety Data Sheets. Staff may carry out assignments at the hospital, clinics, campus departments and the OHS clinic. Staff may drive their personal vehicle and/or walk on uneven surfaces to these various work site locations in all weather conditions on a regular basis. This description is intended to indicate the kinds of tasks and levels of work and/or difficulty that will be required of positions given this title and shall not be construed as declaring what the specific duties and responsibility of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under their supervision. Physical Requirements: The employee will be able to perform the assigned duties and responsibilities with or without reasonable accommodations: ability to work in a sedentary position for long periods of time, ability to communicate/ exchange information, fine motor coordination/dexterity necessary for keyboarding or typing, and may require reaching, bending, twisting, stooping, moving about, lifting of up to 25 pounds, etc., with or without the use of assistive/adaptive devices. Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. The University of Michigan is an equal opportunity/affirmative action employer.Mission Statement
Responsibilities*
Required Qualifications*
Desired Qualifications*
Modes of Work
Additional Information
Background Screening
Application Deadline
U-M EEO/AA Statement