How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings

Responsibilities*

Assistant Chair for Faculty & Staff Development,

Administrative Support (20% effort)

Calendaring and meeting coordination
Correspondence
Schedule Faculty exit interviews
Reconciling expenses through Shared Services
Coordinate bi-annual (winter/spring) Faculty Promotion Review meetings
Coordinate, plan and facilitate Junior Faculty development activities, including but not limited to, faculty mentoring, and promotions (may also involve ordering, set-up and clean-up of catered lunches/refreshments)
Facilitate Faculty recognition events/activities (ie. annual promotion recognitions)
Special projects as assigned

Academic HR/Faculty Affairs Responsibilities (45% effort)

Under guidance of the Path Academic HR Manager, will be responsible for appointments and onboarding of annual incoming rotation of Clinical Instructors
Under guidance of the Path Academic HR Manager, will be responsible for the off-boarding of current year Clinical Instructors (those not staying with advanced faculty appointments)
Under guidance of the Path Academic HR Team, coordinate the onboarding activities of all new incoming faculty hires, including but not limited to:
Securing System access, including soft signatures
Procurement of lab jackets, pagers, onboarding materials
Coordinating professional photos
Enrollment in OFA Med School Orientation
Assist with in-person 1st day Path dept. Orientation for Clinical Instructors
Under the guidance of the Path Academic HR Team, coordinate the off-boarding activities for faculty at time of termination
Facilitate reimbursement of Faculty moving/relocation expenses through SSC
Facilitate process for supporting Faculty sponsored Visiting Observors
Provide back-up coverage for Cornerstone inquiries, Re-appointments/Re-credentialing

Elements ~ Faculty CV Platform (30% effort)

Appointments

Assist with creating CVs in word documents in Med School Format
Following the appointment and onboarding, create the initial template for new faculty in Elements. Provide initial overview for updating in Elements and create a follow-up schedule for all new faculty (2 months, 6 months, 1st year, and every 6 months thereafter) to touch base and review CV progress.

Promotions

Conduct initial review of ALL proposed promotion candidates in early spring and prepare CVs for outgoing Solicitation packages for May/June; work with ALL candidates throughout the promotion cycle up through package submission (October 1st) and any subsequent edits/revisions until all packages are forwarded to main campus.

Current Faculty

Upon notification of faculty with upcoming 3 year track Dean reviews, do an overview of CVs in Elements prior to those meetings
Act as the SME for all department faculty as needed
Act as a resource for all department administrative support staff as needed

Other Duties as assigned by Academic HR Manager (5% effort)

Required Qualifications*

Bachelors degree in Business Administration, Human Resource Management, Health Administration or Organizational Management or equivalent education and experience; 5-7 years of progressive administrative experience. Administrative experience in health care or medical school business is necessary. Requires exceptional communication skills (written and oral) and good judgement. Ability to exercise judgment in setting priorities along with the ability to multitask, take direction and communicate effectively with faculty and staff. Must be a self-starter, able to work independently and within a team environment. Extensive knowledge of Microsoft Office, Word, PowerPoint and Excel and understanding of the academic/financial systems is necessary.

Desired Qualifications*

Expert level experience with Elements Software.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.