Welcome to the intersection of energy and home services. At Airtron, we're driven by our passion to create a smarter, cleaner and more connected future.

At Airtron, we're more than just a heating and air conditioning installer and service provider. We're a family of hard-working and dedicated technicians, residential installers, warehouse workers, dispatchers, customer service representatives, project managers, estimators, controllers, executives and more. We invite you to join us and experience the rewards of bringing a smile to our customers' faces every day.

Job Summary:

The Administrative Assistant will provide general business and administrative support to division leaders, handling a variety of functions to ensure smooth operations and address both internal and external customer needs. The role focuses on administrative tasks related to the organization, talent sourcing, and facilitating onboarding activities for new employees, including HR, safety, and other administrative responsibilities.

Essential Duties/Responsibilities*:

Provide overall administrative support as directed.
Provide support on various projects as directed by the Vice President, helping with research, coordination, and tracking of project timelines.
Participate in talent sourcing by identifying potential candidates and building relationships with trade schools and other training programs to facilitate recruitment.
Collaborate closely with employees, managers, and human resources to track and maintain recruitment, onboarding, training, and safety records.
Manage and maintain accurate employee files and records.
Support the onboarding process by preparing new hire documentation, facilitating orientation, and ensuring the completion of required forms.
Assist managers in preparing and processing employee changes, including status updates, promotions, and transfers.
Work closely with department managers to address personnel administrative matters.
Answer general employee inquiries regarding benefits and company procedures.
Follows all company policies and procedures, including confidentiality and matters of safety.
Other duties as assigned.

* Duties may vary by location.

Minimum Requirements:

High School Diploma or GED. Relevant work experience may be substituted for education.
1+ year's office and/or clerical experience.
Relevant work experience may be substituted for education.
General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook.
Must be able to communicate in English effectively, both verbally and in writing.
Ability to work overtime with little notice; weekends hours may occasionally be required.

Preferred Qualifications:

Completed college course work.

Additional Knowledge, Skills and Abilities:

Customer service mindset.
Ability to work independently and as part of a team.
Excellent written and verbal communication skills.
Able to work in a fast-paced environment.
Strong organizational skills, attention to detail and the ability to multi-task.
Positive attitude and willingness to learn and be a part of a team.
Ability to build positive relationships with customers, both internal and external.
Willingness and ability to work collaboratively with all levels of the organization.
Safety mindset and acceptance of a safety culture.

Working Conditions:

Open office environment.
Fast-paced environment.

Physical Requirements:

Must be able to lift/move up to 20 pounds frequently.
Frequently performs tasks requiring bending at the waist, kneeling or crouching.
Must be able to adhere to long periods of standing, walking or sitting.
Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception.
Ability to express or exchange ideas by means of the spoken word to impart oral information to others.
Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad.
Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools.

Airtron is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.

PLEASE NOTE: NRG Energy, Inc. is providing onboarding and pre-employment processes for Airtron LLC. As such, you may encounter "NRG Energy, Inc." or "NRG" in various places during your pre-employment and onboarding process. Please be aware that Airtron LLC and NRG Energy, Inc. are separate and independent companies, and that your employment will be with Airtron LLC and not NRG Energy, Inc.