Job Description: Primary Responsibility Under the direction of the Campus Budget Manager, this position actively participates in a variety of fiscal functions for the facilities department, impacting fixed asset accounts, fund, and budget management. The Campus Facilities Fiscal Manager uses accounting principles and business office management practices in support of the budget and financial needs of the facilities department, ensuring compliance with all College fiscal principles and processes. This position may serve as a lead to other team members and may advise regarding the effective use of resources and methods to maximize budget. Pre-requisites for Position (Qualifications Standards) Education and experience sufficient for the rigors of the position. Examples of ideal qualifications may include an Associates Degree in accounting, finance, or related field or equivalent, plus three years of related experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position. Supervisory experience may be beneficial. Special Skills or abilities directly applicable to the position: knowledge of generally accepted accounting principles and practices, business office operations, budgeting, profit and loss statements, record-keeping management systems and techniques. Quantitative/qualitative analysis. Organize and prioritize workload and meet deadlines, perform accurate calculations, utilize automated computer programs, and prepare financial reports and spreadsheets. Familiarity with Microsoft Office particularly Excel. Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education thats the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds. Bilingual (English/Spanish) or conversational language abilities preferred. Hiring range = $65,420.33 - $72,689.25 ($31.45 - $34.95 per hour) annual salary depending upon a combination of education and experience. Excellent benefits include Medical, Dental, Vision, Life Insurance, Pet insurance, retirement contribution, tuition reimbursement, annual & sick time, mental health resources, healthy lifestyle benefits, affordable transitional housing may be available to the successful candidate based on eligibility and availability, relocation if applicable. Please have all application material submitted by the end of business on Wednesday, October 2, 2024. Minimum Qualifications: Essential Duties Budget and Accounts Payable Uses college ERP software to record, store, maintain and analyze financial information. Includes assigning revenues and expenditures to appropriate accounts or functions and posting appropriate records. Determines whether expenditures have been made in accordance with valid procedures and within budgetary constraints. Prepares journal entries and input documents to correct users errors or perform charge-outs. Examines large volumes of invoices, expense vouchers, and other source documents to verify obligations and post appropriate records. Maintains electronic records and files related to accounting activities. Initiates requisitions for purchase orders and request for proposals (RFP) and/or quotes (RFQ) in accordance with purchasing guidelines. Serves as a resource to college employees, and provides responsive, high-quality service to representatives of outside agencies and members of the public, by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner. Compiles and analyzes data for special and regular financial reports. Summarizes financial data to keep financial records. Analyzes quarterly budget spreadsheets and minor maintenance spreadsheets and identifies any problem areas. Advises college leadership on effective uses of resources, methods to maximize resources, and best budgeting practices. Serves as a designated buyer for the facilities department. Works with campus departments, vendors, Risk Management and Purchasing Department to ensure that Certificates of Insurance are current and compliant with CMC policy. Serves in a back-up role for other fiscal affairs department staff as needed. Campus Fixed Assets/Inventory and Campus Fleet Management Identify assets for disposing, and recording depreciation Assists with projects revenues and expenses and advises campus of current and projected fee schedules. Coordinates campus annual physical inventory performed and performs the annual physical inventory. Maintains records of the campus fleet. Examples include registrations and registration updates, auctioning or trade-ins, monitoring the useful life of vehicles. Manages the campus Motor Pool reservation system. Other duties as assigned. Supervision Received This position reports to the Campus Budget Manger or designee. Supervisory Responsibility This position serves as a lead for other campus team members. Special Conditions of Employment Successful completion of a background check including motor vehicles records report will be required. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned. Working Conditions This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally. CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources, benefits@coloradomtn.edu NOTE: This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet the ongoing needs of the organization.
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