How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The School of Dentistry seeks a qualified HR Specialist to join its dynamic HR Team. This role will provide essential HR transactional and administrative support to HR Business Partners and the HR Director. Key responsibilities include processing a variety of Personnel Action Requests (PARs), managing new hire paperwork for faculty, and facilitating SoDo New Employee Orientation. The ideal candidate should demonstrate initiative, organization, diplomacy, and a service-oriented mindset while embodying a collaborative spirit and strong follow-through in supporting the HR teams and their customers. This position is perfect for individuals looking to develop their skillset in HR, who thrive in a team-oriented environment, and are committed to delivering exceptional HR services.
Who We Are
As a member of the SoD HR team, you will be responsible for the day-to-day administration of policies and procedures covering most areas of human resources for the School of Dentistry. The School of Dentistry has over 800 faculty and staff that support almost 700 students, both undergraduate and graduate/PhD programs. You will be part of a dynamic team that services the community and supports its mission, vision, and values of Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, & Inclusion.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
- Generous time off (vacation, Holidays, Season Days, Family Care)
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
Benefits of working at the School of Dentistry include:
- Two conveniently located parking lots attached to the building and close to the central campus bus station for both UM and Ann Arbor buses
- Many food locales within a short distance including Cafe 32 within the School
- Discounted dental services for employees.
- Many staff and community events
Responsibilities*
40% Employee Life Cycle HR Operational Support
- Process new hire process for adjuncts in CBCE and assist the HR Business Partners as needed, regular and student temporary staff including job postings, job offers, background checks, and employment paperwork.
- Uses PeopleSoft technology and best practices, ensuring compliance with unit, School, and UM HR policies and procedures.
- Process Personnel Action Requests (PARs) including effort changes, pay rate, supervisors, and offboarding, among others.
- Assist units with recruitment including help with resources, ads, and other low-cost options
25% Human Resources Support
- Support HR team leads with projects and schedules
- Participate in the interviewing process as requested
- Triage support for HR issues when HR staff are in meetings or are out of the office
- Answer questions for staff and faculty
- Provide HR updates on projects and initiatives
- Partner with HR Director and Sr HR team members on fair and equitable workplace investigations when necessary, providing comprehensive insight and solution strategies with leadership
- Manage personnel and perceptive content.
- Provide calendar support and note-taking for committee meetings and leadership interviews when requested.
20% New Employee Orientation
- Lead HR for NEO for new employees including managing logistics and leading the committee to determine the best topics and schedule for NEO events
- Partner with SoD HR and leadership on performance management needs for staff that align with University and School practices
15% Reward and Recognition Programs
- Manage the processing of the School of Dentistry Thank You Program and other recognition initiatives from Human Resources and SoD Leadership.
Required Qualifications*
- 2-4 years of progressively responsible HR or office/administrative experience.
- Experience with using discretion while handling and accessing confidential and sensitive information.
- Ability to work independently and as a team member, managing multiple assignments and performing a wide range of activities with accuracy with interruptions.
- Ability to work effectively with faculty, staff, and students.
- Excellent computer and technical skills, particularly with full range of MS Office Suite, written and oral communication.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
- Manage the processing of the School of Dentistry Thank You Program and other recognition initiatives from Human Resources and SoD Leadership.
