Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

The IP Paralegal will work closely with and provide support to the Firm with litigation matters. The IP Paralegal will be responsible for assisting with the day to day management of cases including maintaining pleadings, correspondence, document files and databases; assists in hearing and trial preparation.

Position Summary:

Primary Responsibilities and/or Essential Functions:

Day-to-day case/transaction and database management; drafts, reviews, and prepares legal documents; conducts due diligence and research.
Exhibits technical skills consistent with new and existing Firm technology and is proficient with respect to filing procedures and filing jurisdictions. Provides training to new hires.
Monitors dockets and obtains and organizes any documents filed.
Reviews documents/materials for privilege and responsiveness; oversees document numbering/labeling; tracks numbering gaps, maintains complete sets of production/privilege documents, and drafts privilege logs.
Assists with preparation of court filings, service of documents and expert reports: fact and cite check, Shepardize, Blue Book, checks quotes for accuracy, draft declarations and sealing documents, gathers and prepares exhibits for exchange and/or filing.
Assists attorneys with hearing preparation, fact and expert witness deposition preparation; and expert reports preparation.
Plans for trial hearings and arbitration. Organizes files, prepares witness binders, presentation materials and trial aids. At trial, tracks time, passes out witness binders, tracks admitted exhibits, helps attorneys find and hand out documents to Judge, jurors, witnesses and opposing counsel, interacts with witnesses, attorneys, Judge and court staff.
Retrieves, renames and organizes materials and maintains accurate and up-to-date databases and indices.
Logically and systematically organizes materials and keeps up to date indices.
Assists with and completes pretrial and trial projects examples of which include exhibits lists, deposition designations, trial binders, trial witness preps.
Utilizes departmental training resources.

Demonstrates ability and willingness to independently manage projects and deadlines. Works effectively within team structure. Seeks guidance when appropriate. Provides input regarding training needs and performance.

Diligently completes day-to-day discovery projects (include document reviews/productions, deposition preparations, and privilege logs); organizes materials and promptly and thoroughly responds to senior paralegal and attorney requests.
Completes trial projects accurately and on time. Ensures work quality standards and deadlines are met. Demonstrates ability to work effectively in a team structure while under pressure.

Knowledge, Skills & Abilities:

3-5 years of experience as an IP Paralegal working large complex cases.
Working knowledge of MS Word and Excel, electronic discovery, Relativity database, Adobe Acrobat
PowerPoint and Adobe Photoshop skills.
Strong communication, organizational and research skills
Attention to detail.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Must be highly motivated, self-starter, creative and possess the ability to work under pressure with demanding deadlines.
Highly developed interpersonal skills with the ability to confidentially and graciously interact with attorneys, paralegals, law firm staff, outside vendors, Judges and court staff also required.
Strong clerical and typing skills as well as proficiency in Word, PowerPoint, Excel and Adobe Acrobat.
Position also requires the ability to travel and to work frequent overtime as necessary.

Education/Certifications:

BA/BS with strong academic background required.
Paralegal Certificate preferred

Performance Competencies:

1. Client Service – Conveys a positive image of the Firm. Responds professionally, thoroughly, and courteously to internal and external clients.

2. Professionalism – Demonstrates the qualities and conduct that contribute to business success.

Ethics - Abides by fundamental principles of fairness, honesty, and good judgment.
Accountability - Takes personal responsibility for the quality and timeliness of work.
Critical Thinking - Analyzes problems, develops effective solutions, and understands implications of solutions.
Adaptability - Adapts to changing business needs, conditions and work responsibilities.
Initiative - Exhibits a self-driven, proactive approach, and persists in overcoming difficulties.
Attendance & Punctuality - Adheres to Firm standards regarding time and absence expectations.

3. Interpersonal Skills – Communicates and interacts effectively and respectfully with others.

Teamwork & Collaboration - Works effectively with others to achieve a defined and common business purpose.
Diplomacy & Tact - Works through difficult or awkward interpersonal situations in a positive manner. Broaches sensitive issues in ways that allow for rational and open discussion.
Diversity & Inclusion - Preserves an inclusive and collegial work environment that embraces and appreciates diversity.
Active Listening - Able to engage and develop an accurate understanding of the speaker's message.
Verbal & Written Communication - Able to convey ideas and facts both orally and in writing with respect to the audience.
Influence - Influences others to act in support of ideas, programs, or causes and builds credibility by demonstrating personal commitment and sharing information.

4. Learning & Development - Pursues professional development opportunities to develop and expand knowledge.

Physical Requirements:

The physical demands/work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Work is performed in a typical office environment. Movement & lifting requirements are consistent with the demands of a typical office environment. Visual, hearing and language acuity required for correspondence and computer usage. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Estimated salary range is $80,000-$95,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience and qualifications.

Physical Requirements:

The physical demands/work environment characteristics described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays. All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.