Job Description

Join our Company's Global Public Policy (GPP) team, where we work with governments and international organizations to improve access to our medicines and vaccines, enhance immunization systems, and support innovative healthcare solutions.

Position: Lead Associate, Global Public Policy
As a Lead Associate, you will provide administrative support to our Vice President, an Associate Vice President and an Executive Director within the Global Public Policy organization. In addition, the Lead Associate will help mentor a team of administrative assistants across the GPP organization. We are looking for an experienced and organized individual who can anticipate needs and help keep operations running smoothly. In this role, you'll play an important part in managing schedules, coordinating travel, and handling administrative duties.

Key Responsibilities:
Time Management & Scheduling:
o Manage the Vice President's, AVP's and Executive Director's calendars.
o Assess meeting requests based on importance & urgency and work with the executives to prioritize their scheduling.
o Help collect materials & agendas for meetings to ensure our leaders are prepared and informed for meetings.
Travel Coordination:
o Organize international travel arrangements, including itineraries, transport, accommodations, and visas to help ensure smooth travel experiences.
o Stay attentive to any changes in travel plans, keeping calendars & itineraries up-to-date, providing support as needed.
Administrative Duties:
o Prepare & manage expense reports, purchase orders, and other necessary documentation.
o Perform general administrative tasks, such as note-taking, data entry, & document management.
o Help maintain current organizational charts & team contact lists.
o Collaborate with the Chief of Staff to organize the annual in-person meetings of the GPP Leadership Team.
o Contribute to special projects as they arise.
Team Coordination & Mentorship:
o Provide guidance and support to the administrative team, fostering collaboration and efficiency.
Ideal Candidate:
o We're looking for a proactive individual who enjoys working in a collaborative, fast-paced environment who can demonstrate strong communication skills & the ability to anticipate the needs of the team.
o Attention to detail & ability to juggle multiple tasks will help us achieve our goals smoothly.

o An interest in current events and global issues is beneficial, as it will help you understand the context of our work.

Qualifications:
Education:

• Required: High School Diploma.

• Preferred: Further education or relevant certifications (e.g., CertifiedAdministrative Professional, Project Management Certification).

Experience & Skills:
Required:

• At least 10 years of administrative experience.

• At least 5 years supporting senior leadership roles.

• Proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint) and other internal systems.

• Experience with scheduling travel arrangements and processing travel documentation.

• Experience processing Visa/Passport Applications

• SAP experience processing, including but not limited to Expense Reports, Payment Requests.

• Knowledge of expense tracking and procurement processes.

• Strong attention to detail and excellent communication skill.

• Ability to handle and prioritize multiple tasks & assignments.

Preferred

• Familiarity with the expectations of high-level offices, such as CEOs or government officials.

• Proactive, with problem-solving mindset.

• Event planning experience is a plus

#MSJR

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".

San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only:We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

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Requisition ID:R339918