Production Coordinator / Associate Producer - Sports Drinks

Position Overview
We are seeking a highly organized and detail-oriented Production Coordinator / Associate Producer to oversee and manage all aspects of photo and video production. The ideal candidate will ensure that all projects are completed on time, within budget, and to the highest quality standards. This role requires strong communication skills and the ability to work collaboratively with various teams and vendors.

This is a 6-month, 40 hour per week, hybrid contract in Whitestone, NY.  It does require travel (30-40%) and in-person attendance at shoots, often on weekends, or for a 3-5 day duration of time.

Key Responsibilities

• Production Support & Agency Coordination
  • Coordinate logistics for photo, video, and content shoots-including schedules, bidding, bookings and product shipments
  • Maintain and update production calendars, timelines, and workback schedules
  • Leading role in communications and coordination with external agency partners
  • Track deliverables across multiple projects and ensure deadlines are met
  • Assist in the trafficking, formatting, and quality control (QC) of final creative assets
  • Work closely with the production team and creatives to manage internal feedback loops and approvals
• Internal Communication & Cross-Functional Alignment
  • Act as a liaison between creative, brand, social, and other marketing teams to ensure project alignment
  • Maintain clear documentation on project specs, file naming conventions, and delivery protocols
  • Facilitate internal meetings, take notes, and follow up on action items as needed
• Vendor & Asset Management
  • Help source and coordinate with vendors, freelancers, and production partners as needed
  • Manage asset tracking, storage, and organization in our digital asset management (DAM) system
  • Assist in processing vendor invoices and tracking production budgets

Qualifications

• Bachelor's degree or relevant experience required
• Location - Must work from BASN HQ in Whitestone, Queens
• 1+ years of relevant experience in creative production or agency/studio coordination
• Exceptionally detail-oriented with strong organizational and planning skills
• Excellent collaborative and interpersonal skills and the ability to work quickly under tight deadlines and competing priorities
• Strong project management skills and ability to juggle multiple projects at once with precision
• Travel required (30-40%) by plane or car.
• Position requires in-person attendance at shoots, often on weekends or for a 3-5 day duration of time
• Must hold and maintain a valid driver's license and be able to drive long distances.
• Motor Vehicle Records must satisfy Company standards per Driving Policy.
• DAM (Digital Asset Management) experience
• Working knowledge of production timelines, workflows, and terminology
• Experience supporting video/photo production shoots (on-set or remote coordination)
• Familiarity with creative tools like Adobe Creative Suite is a plus
• Proficiency in project management tools
• Clear communicator with strong attention to detail and follow-through

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

Email your resume in Word to:

sammy.realon@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : SR9-1849621 -- in the email subject line for your application to be considered.***

Sammy Realon - Senior Delivery Strategist

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.



This job was first posted by Creative Circle on 04/14/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

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