Job Summary
Job Description
Provides administrative support to one or more senior leadership roles in the Finance Department. Duties will include create and administer surveys, filing, calendar/travel management, document change control and assistance in daily office activities. Create and maintain email distribution lists and other administrative trackers. Composes written descriptions and summaries of results.
CORE JOB RESPONSIBILITIES:
1. Perform assigned administrative activities in support of individual and team objectives.
2. Facilitate communications between the senior leader and peers and between the leader and external parties such as media, customers, and the public.
3. Schedule meetings and make travel arrangements. Coordinate team meetings and events. Coordinate with vendors and service providers.
4. Exercise discretion and independent judgment in analyzing information requests and determining trends. Gather, compile, verify, and analyze information for the leader's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
5. Organize, maintain and distribute files, reports and mail.
6. Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
7. Distribute surveys and compile results as directed.
8. Maintain email distribution lists, organizational charts, and other administrative tracking mechanisms as needed.
Basic Qualifications:
Education:
High school diploma or equivalent.
Work Experience:
At least 4 years of administrative assistant experience.
Knowledge / Skills / Abilities:
Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Type 40+ wpm.
Intermediate level skill in communication software such as Microsoft Teams and Zoom.
Preferred Qualifications:
Data analysis and compilation
Intermediate skill level in Project and Adobe Writer.
Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!
Benefits - Medline is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG) and Medline Service Corps. For a more comprehensive list of our benefits, please click here.
Every day, we're focused on building a more diverse and inclusive company, one that recognizes, values and respects the differences we all bring to the workplace. From doing what's right to delivering business results, together, we're better. Explore our Diversity, Equity and Inclusion page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.
