Summary

This position is located in the Department of Health and Human Services, Program Support Center, Federal Occupational Health, located in Rockville, Maryland.

Duties

PLEASE NOTE: THIS VACANCY IS LIMITED TO THE FIRST 100 APPLICATIONS RECEIVED AND WILL CLOSE AT 11:59 PM (EST) ON THE CLOSING DATE OR AT 11:59 PM (EST) ON THE DATE THE 100TH APPLICATION IS RECEIVED, WHICHEVER COMES FIRST.

The Management Analyst performs the following duties:

• Conducts various kinds of special projects studies in connection with or having substantial impact on the assigned organization on the administrative, staff, and reporting functional areas.
• Arranges conferences at the organizational level to iron-out any differences and discuss problems of mutual concern to all participants prior to implementation of changes and with all levels of management as necessary.
• Performs analytical assignments of limited scope that may require the application of qualitative and quantitative methods for the analysis and evaluation of internal, organizational operations to determine their efficiency and effectiveness.
• Identifies, analyzes, and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations.
• Reviews and analyzes agreements to ensure alignment with agency goals and compliance with federal regulations.
• Organizes and delivers briefings to present findings, solutions, and recommendations to managers, and prepares option papers and similar staff reports.
• Participates in discussions involving the findings and recommendations and of new concepts and practices with potential application to the operations of the division.
• Performs analytical assignments of limited scope that may require the application of qualitative and quantitative methods for the analysis and evaluation of internal, organizational operations to determine their efficiency and effectiveness.
• Writes and presents results of studies and analyses made, inclusive of recommended actions, in the form of draft publication for specific phases or portions.
• Advises on the impact of changes in mission or resources and recommends alternative courses of action and possible solutions for resolving management problems in areas such as systems, manpower utilization, productivity management, workflow, and paperwork management.

Requirements

Conditions of Employment

1. Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action.
2. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify participant.
3. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
4. All qualification requirements must be met by the date the announcement closes.
5. Financial disclosure statement may be required: No
6. Travel, transportation, and relocation expenses may be paid: No
7. Bargaining Unit Position: Yes
8. Drug Screening Required: No
9. Recruitment incentives may be authorized: Yes
10. Student loan repayment incentive may be authorized: Yes
11. Annual leave for non-federal service may be authorized: Yes
12. One year probationary period may be required.
13. U.S. Citizenship Required: Yes
14. Males born after December 31, 1959 must be registered or exempt from Selective Service -

Qualifications

Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.

To qualify for the GS-9: you must have one year of specialized experience that is equivalent to at least the GS-7 grade level performing 3 out of the 5 duties: Communicating with internal and external stakeholders to resolve discrepancies and provide information; conducting studies or parts of studies involving work processes and administrative procedures, which are clerical, routine, and mostly straightforward and common to several different organizations; applying a full range and sequence of analytical steps appropriate for assigned studies, or portions of studies, from planning through fact-finding to reporting results; establishing the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continually deciding whether sufficient information has been gathered to substantiate findings; writing and presenting results of studies and analyses made, inclusive of recommended actions, in the form of draft publication for specific phases or portions.

OR

Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related, in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. (Note: You must attach a copy of your transcripts.)

OR

Have the specialized experience described above, but less than one year; and have at least one year of graduate education as described above, but less than the required two years. (To compute the percentages, divide your total months of qualifying experience by 12. Then, divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentages must equal at least 100% to qualify.) (Note: You must attach a copy of your transcripts.)

To qualify for the GS-11: you must have one year of specialized experience that is equivalent to at least the GS-9 grade level performing 3 out of the 5 duties such as: Reviewing and analyzing divisional organization and functions; participating in discussions, meetings, conferences, and conference calls to secure and provide information, investigate facts, present conclusions, recommendations, and alternatively, obtain concurrence and develop alternate courses of actions; and to mutually resolve problems; Utilizing techniques and methods such as the statistical analysis of information systems; the review of progress reports; acquisition of information from personnel documents, budget reports, and past management studies; discussions and interviews with managers and workers; and the conduct of special inquiries; preparing, reviewing, and processing agreements, briefs, and other work products; planning and conducting studies related to management improvement issues.

OR

Have successfully completed a Ph.D. or equivalent doctoral degree or have 3 full years of progressively higher-level graduate education leading to such a degree.

OR

Have a combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application.

Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Category rating procedures will be used to rate and rank candidates. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Qualified candidates will be ranked into one of three categories:

• Best Qualified - Applicants who have experience that is almost identical to those required by the position.
• Well Qualified - Applicants who have experience that is very similar to those required by the position.
• Qualified - Applicants who meet minimum qualification requirements, but do not identify any additional qualifying experience or skill.

If you are found tentatively eligible for the position by HR, you may be further evaluated based on a subject matter review of your resume, a job knowledge test, a writing sample, or interview. Failure to comply with any of the additional assessment requirements will result in removal from further consideration.

Candidates in the highest category will be referred to the hiring agency.

The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-9 level or higher).

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• • Accountability
  • Customer Service
  • Interpersonal Skills
  • Oral Communication
  • Project Management
  • Writing

To preview the assessment questionnaire, click the following link:

Required Documents

Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes:

• Resume - must clearly articulate how your skills and experiences align to the criteria defined in the qualifications section of this announcement and it must support your responses to the assessment questionnaire. For each position you must describe your duties, accomplishments, related skills, and responsibilities. Your resume must also include the month and year that you began and ended for each position held. Full-time employment will be assumed unless otherwise stated on your resume. Part-time employment will be prorated in crediting experience. Not providing this information may result in the lowering of your assessment score or an ineligible rating. Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. For resume writing guidance, please visit the .
• A complete Assessment Questionnaire ()

Other Supporting Documents: (Only Submit if applicable to you)

• Transcripts (if qualifying based on education). A transcript is required to substantiate possession of the required and claimed education. Unofficial transcripts (including screen-prints from your school's web portal) are acceptable for initial application; however the unofficial transcript must show your name, the name of the educational institution, the degree awarded, and the conferred/awarded date. Self-prepared transcripts will not be accepted. Official transcripts are required prior to appointment.
• SF-50 "Notification of Personnel Action" - if you are a current or former federal employee, please submit an SF-50 to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.
• Veterans & Military Spouses: All Veterans and Military Spouses must submit a DD Form 214 (Certificate of Release or Discharge) that has the dates of service and discharge status. In addition to those documents:
  • Disabled Veterans: must submit an official document dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying the service-connected disability rating.
  • Active Duty Members: must submit written documentation from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted with your application package. Certifications must include: expected separation or retirement date, date terminal leave will begin (if applicable), and expected character of discharge (honorable, general, etc.).
  • Parents of Deceased or Disabled Veterans; or Widow or Widower: must submit a SF-15, Application for 10-point Veterans Preference. Please follow the instructions in the SF-15 on required documentation to be submitted.
  • Spouse of a Living Veteran: must submit a SF-15, Application for 10-point Veterans Preference, and documentation of veteran's inability to work because of a service-connected disability. Please follow the instructions in the SF-15 on required documentation to be submitted.
  • ICTAP/CTAP documentation: To verify your eligibility, you must submit the following documents at the time of application:(1) Proof of Eligibility (Reduction-in-Force separation notice, Notice of proposed removal for failure to relocate, notice of injury compensation termination, OR notice of disability annuity termination); (2) Your latest performance rating showing a rating of at least "fully successful" (level 3); AND (3) Your most recent Notification of Personnel Action, Standard Form 50 (SF-50), or equivalent personnel action, showing your tenure, position occupied, and duty station. NOTE: Your proof of eligibility must be dated within one year of the date of your application in order to meet ICTAP eligibility.

You are not required to submit official documents at this time; copies are sufficient.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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